Legal Deposit
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It consists in assigning legal deposit numbers to the bibliographic and audiovisual output of Catalonia, and collecting of copies for being preserved which can be consulted at the Biblioteca de Catalunya.
Contact details and opening times
Frequently asked questions (FAQ)
Legal deposit management:
- Electronic management
- Application guide for managing electronic
- Delivery of electronic resources from the Internet
The unit who takes care of it is the Legal Deposit Office. E-mail bcdl@bnc.cat
Contact details and opening times
Opening times: Monday to Friday from 9.00 to 14.30 h.
All offices will be closed on 24 and 31 December.
Legal Deposit Office at Barcelona
Villarroel, 91 08011 Barcelona
34 93 452 69 01
34 93 270 23 00 ext. 84013243
Legal Deposit Office at Girona
Carrer Ciutadans, 18 17004 Girona
34 972 22 54 18
Legal Deposit Office at Lleida
Rambla Aragó, 8 25002 Lleida
34 973 279 213
Legal Deposit Office at Tarragona
Major, 14 43003 Tarragona
34 977 251 472
Legal Deposit Office at Tortosa
Dr. Jaume Ferran, 4-6 43500 Tortosa
977 44 80 70
Frequently asked questions (FAQ)
Which works are collected under legal deposit?
Which works are excluded of legal deposit?
How is a legal deposit number?
Who should ask for a legal deposit number?
How can be done a registration as an applicant?
How can be requested a legal deposit number?
Should the serials have a different legal deposit number at each issue or volume?
Can requests be cancelled or extended?
How and where should the legal deposit number be consigned?
How many copies should be delivered?
What happens if legal deposit is not done?
How can be requested and delivered the legal deposit of electronic resources from the Internet?
How to get an exemption of delivering copies of legal deposit?
Why deposit legal is important?
Which works are collected under legal deposit?
- Books and pamphlets, whatever content, printing type and support, venal or not venal.
- Non-commercial printed sheets.
- Serials and Other Continuing Resources (yearbooks, journals, newspapers, etc.)
- Musical scores.
- Original illustrations
- Published photographs
- Engravings: single plates, stamps, stickers, postcards, Christmas postcards, artistic advertisements, playing cards.
- Advertising posters of shows, parties, public events religious or profanes; advertising posters of commercial products
- Maps, plans. Atlas, charts, astral charts
- Textbooks for primary, secondary and higher education, and on-the-job training
- Sound recordings
- Video-recordings
- Microforms
- Electronic resources not available through the Internet
- Electronic resources distributed through the Internet, and that can be compared with a printed equivalent: books, journals, newspapers, annual reports and yearbooks, business or institutional reports and musical scores ...
- New copy of the entire documents in original version of any motion picture film, documentary and fiction, made by a producer with registered permanent residence or establishment in Catalonia and a copy of publicity materials.
Which works are excluded of legal deposit?
- Reprints, maintaining legal deposit number of the edition that reproduce
- Government documents of internal or become eligible for inclusion in administrative files
- Documents of institutions and organizations, including business, that deal solely on internal affairs and personnel are directed to them, such as circulars, instructions or procedures manuals
- Publications for competitive examinations, promotion or transfer of the bodies or scales of the various civil services
- Stamps.
- Social or private printings, invitations to weddings or baptisms, obituaries, visiting cards, identity cards, diplomas, etc.
- Office forms, including official, non-completed questionnaires and surveys except that complement a work whose content is technical or scientific, for example, a volume consisting of a collection of forms that accompanies a book on administrative procedure
- Print on demand publishing
- Press clippings
- Commercial printings.
- Commercial catalogs of all kinds.
- Engagement book and diaries
- Three-dimensional objects, while accompanying a main document
- Operating instructions for objects, appliances, machinery, etc.
- Any product of a computer system that contains data that affect the privacy of natural persons and legal and how many are included in the regulations to protect personal data
- Audiovisual programs issued by providers of audiovisual media service, unless they are being distributed
The direction of the Biblioteca de Catalunya will decide when in doubt.
How is a legal deposit number?
It has following elements
- The acronim "DL" followed by a space
- The initial of each province:
Barcelona: B.
Girona: GI.
Lleida: L.
Tarragona and Tortosa: T.
- The deposit number assigned by the office.
- The year when deposit is done in Arabic numerals. For Christmas postcards and other printings it can be substituted by an order number in Roman numerals, if the inclusion of the current year is not desirable. I is for 1958, II for 1959 and successively (XLIV is for 2001).
Examples:
DL B. (number)-2001
DL B. (number)-XLIV.
Who should ask for a legal deposit number?
It is the printer for printed books. It can be also requested by the publisher or by the author itself if there is not a commercial printer or publisher. For sound works, films or electronic works, it should be the producer, publisher, duplication firm or manufacturer. If there are several of them involved, is the one which is responsible of the main part, anyway, the rest of them are not exempted of subsidiary responsibility.
How can be done a registration as an applicant?
At the nearest Legal Deposit Office, presenting the following:
-
Publishers
- Form 036 of Census Declaration or IAE payment receipt
- A commercial card with the entire address
- NIF of the organization
-
Institutions and associations
- Registration in the Register of Associations of the Generalitat of Catalonia
- Document with the address of the entity
- NIF of the institution.
- Name of person responsible for the company and the contact person for the management of DL.
-
Individuals:
- DNI
- Current data: address, phone and email
How can be requested a legal deposit number?
- Going at the legal deposit office, when the work is almost finished.
- By phone, identifying yourself with your personal code, unless they are copies pending of delivering since more than three months.
- By web. A password is needed, which is assigned by legal deposit offices
Copies should be delivered before of two months since the request date
Should serials have a different legal deposit number at each issue or volume?
Yearbooks. It is assigned a single legal deposit number which will be printed at each volume, even if they have different ISBN numbers.
Journals and newspapers. It is assigned a single legal deposit number, even if frequency changes.
Numbered Series. If they are individual works, each work will be considered as a single work, unless they are volumes of a unitary work, in which case will be assigned the same legal deposit number for all the volumes.
Can requests be cancelled or extended?
If a work is not published after two months since the request of legal deposit number, it must apply for an extension or inform of cancellation. Extension only is for two months more. After this period, the office can start a proposal of sanction, if it has not receipt any new notification.
How and where should the legal deposit number placed?
- In books and pamphlet it should be placed in the same sheet of the ISBN number, on the back cover or on the half-title. Without this requirement, works will not be admitted at the legal deposit offices.
- In newspapers and journals it should be placed in the header. When journals have a format and cover such as of a book, it should be placed on the back cover or on the half-title.
- For all other printings, the legal deposit number should be consigned in an easily visible place.
- In postcards, stickers or stamps, the legal deposit number should be printed on the back. It will be assigned one number for each model, even if they are joined forming a serial, if it is physically possible to separate them without damage.
- In discs (Audio, CD-ROM, etc.), the legal deposit number should be placed on the label or in the middle of the plate, and on the cover of each disc. The manufacturer should provide the legal deposit number to the printer of the bag or container, if the manufacturers of disc and container are not the same.
- In cassettes, the legal deposit number should be placed on the cassette and on the cover
- The films, filmlets and shorts should exhibit the legal deposit number in an easily visible manner
- In disks and computer software, the legal deposit number should be printed on the disk and the container, if there is one.
- The volumes of a unitary work will have the same legal deposit number for all volumes, even if their ISBN number is different. If all volumes are not printed at once, printer of first volume has the responsibility of requesting a legal deposit number. Then, he will communicate it to the publisher, who must give it to successive printers of the rest of volumes. After legal deposit number it should be added the ordinal of volume in Roman numbers and between parentheses.
Example:
DL B. (number) -1999(I)
DL B. (number) - 1999(II)
- Offprints from journals with own pagination will have the same number of the publication in which the text was originally published. It should add “Sep” between the initials of the province and the legal deposit number.
Example: DL T- "Sep".(number)- 1999
- Legislative serials that are successively publishing supplements of interchangeable sheets -which are also under Legal deposit-, will have the same legal deposit number of the basic publication. The legal number should be placed on the folder or on the book band.
- Will be assigned new legal deposit numbers to second and successive editions of a work.
How many copies should be delivered?
Four copies of:
- Books and pamphlets, whatever content, printing type and support, venal or not venal. Except textbooks, collector's books or if they are more than one binding in the same edition.
- Non-commercial printed sheets.
- Serials and Other Continuing Resources (yearbooks, journals, newspapers, etc.)
- Musical scores.
- Maps, plans. Atlas, charts, astral charts
Three copies of:
- Each binding in the same edition
- Official gazettes don’t available at the web.
- Sound recordings
- Video-recordings
- Electronic resources;
- Bibliophile and artistic books;
- Original illustrations
- Published photographs
- Landscapes and cities postcards;
- Advertising posters.
Two copies of:
- Textbooks for primary, secondary and higher education, and on-the-job training;
- Engravings: single plates, stamps, stickers, artistic advertisements;
- Microforms;
- Postcards, except if they are landscapes or cities illustrations;
- New copy of the entire documents in original version of any motion picture film, documentary and fiction.
A copy of:
- Christmas postcards;
- Playing cards;
- Billboards and banners;
- Publicity materials of any motion picture film, documentary and fiction.
Copies will be delivered together with the delivery form filled.
In the case of works published under pseudonym, it should be stated the author's real name on the delivery form
Discs, sound recordings and videos
In the case of sound recordings, they should be stated the master and the ISRC number or the record label after the title.
Newspapers
Daily newspapers can be delivered twice a month.
Defective copies
Defective copies will be returned to be replaced by new ones without defects.
What happens if legal deposit is not done?
It is an infraction. They are infractions:
- Publishing a work without legal deposit number.
- Publishing a work with a false or incomplete legal deposit number.
- Do not make the delivery of copies
- Do not communicate the postponement or cancellation of a work,
If a publisher (printer, manufacturer, duplicator, etc.) commits any infraction, he can be subject to sanction. The Legal deposit Office will communicate him that he must make the delivery of copies or respond in his defence, within one month.
How can be requested and delivered the legal deposit of electronic resources from the Internet?
The electronic resources distributed at the Internet or any other network should have legal deposit, too.
Before requesting the legal deposit numbers for these electronic publications, applicant should be registered.
The legal deposit number should be requested before of distribution, that is, before the document is available to the public at the Internet.
For electronic periodical publications, a unique legal deposit number for all the issues of the same title should be requested. Changes of publisher, format or URL will not imply a new legal deposit number. It only should be request a new legal deposit number when there is a significant change in the title.
The publisher or producer will have the responsibility of requesting and make the delivery of the electronic publications.
If a publication has a paper or any other media version (CD-ROM, microfilm, etc.), and an electronic version at the Internet, it should be requested a new legal deposit number for the electronic one. In fact a different legal deposit number is needed for each media.
Following, the instructions to the delivery of electronic documents:
Electronic resources of open access
The publisher/producer should fill all data on the request form of legal deposit, and also add:
- Entire URL under ISBN field for monographs, and under ISSN field for serials
- Requirements of consultation, if it applies.
- The form will be delivered at the Offices of Legal Deposit before of the document distribution.
- The legal deposit should be consigned at the Internet in an easily visible place
- Once the electronic document is distributed, it should be delivered ONE copy of it on DVD, CD-ROM or USB, and in PDF format, as far as possible.
- In case of a periodical publication, ONE copy of each issue or new edition should be delivered, always together with the data mentioned above.
Electronic resources of restricted access
Apart from all the data mentioned above, when a document is of restricted access, should be consigned the user/password at the form, after the URL.
Any change of the user/password or identification should be communicated.
It is also recommended to notify any URLS change.
How to get an exemption of delivering copies of legal deposit?
The publisher is who can do it.
It can be requested an exemption of two copies in case of works without ISBN, and three copies for works with ISBN. In any case, two copies should be delivered at least, which will be preserved at the Biblioteca de Catalunya and the Biblioteca Nacional of Spain.
To get the exemption, the publisher should address a letter to the Director of the Biblioteca de Catalunya, which can be sent at any of the Legal deposit offices at Catalonia.
Should be included the following data:
- Name of the publisher firm who is requesting for the exemption
- The title of the work for which the exemption is requested.
- Legal deposit number assigned to the work.
- Reason of the exemption (price, special features, etc.)
- Number of copies for which the exemption is requested (one, two or three)
Why is Legal Deposit important?
The bibliographic and cultural heritage of Catalonia is formed with copies collected under Legal deposit, otherwise all these works would not be at the national libraries, which are responsible by law to ensure its preservation for the future (Law 4 / 1993 of March 18, of the Library System of Catalonia).
Legislation
Until 31 December 2011 remain in force the following laws :